Series 004 - Board of Managers

14 cm of textual records.

The series contains source material on the management, the finances and the accounting of the Church from 1898 to 1943. It comprises the following files: Minutes (1898-1919), Account Books (1909-1934), Buildings and Property (1934), and Financial Statements (1914-1943).

As stated in the 1993 edition of the Book of Forms of the Presbyterian Church in Canada, in congregations where there is not a deacon's court, the management of the financial affairs of the church is entrusted to a board of managers (art. 158). The managers are chosen by the congregation at the annual meeting of the congregation or a meeting called for the purpose (art. 159). The duties of the board relate specially to the temporal and financial affairs of the congregation. It is their duty to co-operate closely with the session in encouraging support of the congregation's total ministry and to disburse all moneys received for this purpose, subject to the approval of the congregation; to provide for the payment of the minister's stipend and other salaries; and generally to administer all matters committed to their charge as the congregation may direct (art. 162). The board of managers is responsible for caring for the place of worship and other ecclesiastical buildings and seeing that they are kept in good condition and repair (art. 163); paying the expenses in connection with the service of praise as determined by the congregation (art. 164); and appointing and dismissing the church officer (art. 165). At its annual meeting, the congregation appoints among the members of the board a convener, a secretary, and a treasurer (art. 167). It is the duty of the secretary to keep a faithful record of the proceedings of the board in a book provided for the purpose; and to record there any congregational meetings held for temporal purposes (art. 169). Meetings of the board are held at stated times, at least once in three months for the transaction of business (art. 171).